One policy, three protections: how we handle your data
We keep personal information safe with clear rules on collection, storage, and sharing. You trust us with your child's registration and progress — we take that seriously.
What information do we hold about your child?
We only collect what we need to run safe classes, manage progression, and keep you informed every step of the way. Jolly Good Chess Privacy Policy Last Updated: 15 July 2026 1. Introduction We are committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and store the information you provide when using our services. 2. Information We Collect Depending on how you interact with us, we may collect the following: Identity Data: Your name, username, or similar identifiers. Contact Data: Billing address, delivery address, email address, and telephone numbers. Transaction Data: Details about payments to and from you and other details of products you have purchased from us. Technical Data: Information about your interaction with our listings or website (if applicable), including IP addresses and browser types. 3. How We Use Your Data We only use your personal data when the law allows us to. Most commonly, we use it in the following circumstances: For running the chess club. Communication: To provide updates regarding our clubs and tournaments. Legal Obligations: To comply with tax and accounting regulations regarding the liquidation of heritage assets. 4. Data Security We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We limit access to your personal data to those employees and partners who need to know to successfully run the club. 5. Data Retention We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. 6. Your Legal Rights Under the UK GDPR, you have the right to: Request access to your personal data. Request correction of the personal data that we hold about you. Request erasure of your personal data. Object to processing of your personal data. 7. Contact Us If you have any questions about this privacy policy or our data practices, please contact us directly.
Registration details
Your name, your child's name, age group, and contact information for termly updates.
Chess experience level
Whether they're a beginner, intermediate, or experienced player so we place them correctly.
Session attendance
Lesson check-in records so you know they arrived safely and we can track progress.
Safeguarding notes
Medical needs, collection passwords, and authorised adults for every session.
ECF grading records
Tournament results and grading updates to support their competitive development pathway.
Consent preferences
Your choices about photos, social media, and communication channels we may use.
The quiet hum of a focused room
I sat in on the last session. The only sound was pieces moving and the occasional whisper. My son didn't even look up — he was that absorbed.
Sarah Mitchell
Parent of a Year 4 student, Guildford club
We've tried other clubs. This one is different. The coach knows each child's level and doesn't rush them. My daughter went from nervous to confident in one term.
James Cartwright
Parent of a Year 6 student, Woking club
What sold me was the safeguarding paperwork and the clear curriculum. No fluff. I knew exactly what my son would learn and when. That matters.
Priya Nair
Parent of a Year 3 student, Reigate club
Clear standards for every record we hold
Every student and parent record is handled under UK GDPR and the Data Protection Act 2018. No shortcuts, no guesswork.
1
Data policy
A single, published policy that covers every piece of personal information we collect.
2
Retention periods
We keep records only while a child is enrolled, plus a short secure period after.
100%
Consent-based collection
Every parent signs before we store a single detail about their child.
3
Club locations covered
Same data standards apply at every Surrey club — Guildford, Woking, and Reigate.
We don't collect what we don't need
We keep your child's data safe and only ask for what's essential to run the classes.
Your best move starts here
Complete the form below and we'll confirm your child's place, your club location, and the term dates within one business day.
